Vacancy - Secretary Conveyancing Team

03 June 2024 Property & Estate Agency Macnabs Law

Due to continued growth, we are seeking to recruit an experienced secretary to strengthen our busy conveyancing team in Perth. As a secretary in Macnabs, you will play a crucial role in supporting our firm's operations by performing a variety of secretarial and administrative tasks.

This can be a full or part time role.

In this role you will be providing administrative support to the conveyancing team which involves thevfollowing:

  • Supporting the Solicitors and Fee Earners in the team.
  • Efficiently schedule appointments and manage calendars
  • Prepare copies and compile intricate documentation with precision.
  • Type documents accurately, including those dictated digitally, with accuracy and attention to detail Interact with clients courteously and effectively, both in person and through phone and email correspondence.
  • Execute a wide array of administrative tasks related to legal files including opening, updating and closing files.
  • Comply to the firm's file management and organisation procedures
  • Handle incoming and outgoing mail promptly and efficiently.
  • Maintain the court diary meticulously, prioritising deadlines and commitments.
  • Engage with a diverse range of individuals, including clients and agencies, with a friendly, sensitive, and efficient demeanour.
  • Give and receive relevant information while upholding the duty of confidentiality to clients, ensuring the highest standards of discretion.


Our ideal candidate will have:

  • Good level of academic ability in Maths and English
  • Qualification related to typing, or secretarial or legal work is desirable
  • Previous experience as a Legal Secretary or Legal Administrator is essential
  • Exceptional written and verbal communication skills
  • Ability to work to tight deadlines and manage a varied workload
  • Proven computer skills including experience in use of Microsoft Office
  • The ability to work well as part of a team
  • Previous conveyancing experience is an advantage but not essential

At Macnabs we operate a hybrid working policy. If you wish to discuss working remotely or working flexibly then we would be happy to discuss this with you.

To apply, please send your CV and covering letter to:

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